Pursuant to Sections 23 and 57 of the Revised Corporation Code, SEC Memorandum Circular No. 06, Series of 2020, and the Company’s Amended By-Laws allowing voting through remote communication or in absentia, AXELUM RESOURCES CORP. (the “Company”) will dispense with the physical attendance of its stockholders for the 2024 Special Stockholders’ Meeting. Instead, the Company will conduct the 2024 Special Stockholders Meeting (2024 SSM) scheduled on February 21, 2024 at 1:30 PM by remote communication and will conduct electronic voting in absentia. Only stockholders of record as of 11 January 2024 are entitled to participate and vote in the 2024 SSM.
The Company has adopted the following procedures and requirements to enable its stockholders to participate and vote in the 2024 SSM:
I. ONLINE REGISTRATION STEPS AND REQUIREMENTS
A. Stockholders may register from 9:00 AM of 24 January 2024 until 5:00 PM of 08 February 2024 to signify his/her/its intention to participate in the 2024 SSM by remote communication. The registration steps and requirements are available at the Company’s website: www.axelum.ph.
B. To register, stockholders shall submit the following requirements to the Office of the Corporate Secretary via email at [email protected]
B. 1 For Stockholders under PCD Participant/Brokers Account or holding ‘Scripless Shares’
Stockholders should coordinate with their broker on how they can register and participate in the meeting and submit the following:
(i) Broker’s Certification on the stockholder’s number of shareholdings and the designation as sub-proxy;
(ii) Valid email address and active contact number of the stockholder;
(iii) Scanned copy of valid government-issued identification card of stockholder; and
(iv) Recent photo of stockholder.
B.2 For Individual Stockholders
(i) Scanned copy of stock certificate issued in the name of the individual stockholder;
(ii) Valid email address and active contact number;
(iii) Scanned copy of valid government-issued identification card; and
(iv) If the ID submitted has no picture, submit a recent photo of stockholder.
B.3 For Stockholders with Joint Accounts
(i) Authorization letter signed by all stockholders indicating the name of the person authorized to cast the votes;
(ii) Scanned copy of stock certificate issued in the name of the joint stockholders;
(iii) Valid email address and active contact number of the authorized stockholder;
(iv) Scanned copy of valid government-issued identification card of the authorized stockholder; and
(v) If the ID submitted has no picture, submit a recent photo of stockholder.
B.4 For Corporate Stockholders
(i) Secretary’s Certificate attesting to the authority of the representative to vote the shares on behalf of
the corporate stockholder;
(ii) Scanned copy of stock certificate issued in the name of the corporate stockholder;
(iii) Valid email address and active contact number of authorized representative; and
(iv) Valid government-issued identification card of authorized representative.
C. The documents submitted will then be verified by the Office of the Corporate Secretary. The validation process will be completed by the Company no later than three (3) business days from the stockholder’s receipt of an email from the Company acknowledging receipt of the stockholder’s registration documents. Once validated, the stockholder will receive an email that his/her/its account has been verified and shall provide instructions for the stockholder’s access to the Company’s electronic voting and to access the 2024 SSM livestreaming link.
Axelum Resources Corp. will be hosting the Special Stockholders’ Meeting by remote communication through MS Teams platform on February 21, 2024 at 1:30pm